Good afternoon, my name's Shannon and I work here in Family History at the National Library. Today's session is Newspapers for Family History, upgraded Trove. I'm just going to turn the camera off so I'm not distracted by my face but don't worry I'm still here. In today's session we're going to focus on using Trove newspapers for family history.

I don't work in the Trove team and I didn't work on the upgrade, I'm just a humble family historian who uses Trove so I can't really help with feedback as part of this webinar unfortunately. But if you have any feedback Trove would love to hear from you directly and get in touch with Trove via the contact form on their website. I work here at the Library and even I have to use the form to submit feedback but it's pretty easy to use. I'll show you how to find the contact form in just a bit.

So in today's session we're going to be covering browsing newspapers and we're going to be using a family history example. We're going to be taking a look at some of the features of online newspapers available on Trove and then we're going to be looking at some search tips, some of which you might already be familiar with but hopefully something in there that you've not seen before.

But first what is Trove?

Because it's not just newspapers. Trove is what's called a federated search engine. It brings together over 1,000 catalogue records from libraries, archives in museums big and small and makes their collection searchable through one easy portal.

The best thing about Trove is that it's free. For family historians Trove is probably best known for its collection of digitised newspapers which begin in 1803 with The Sydney Gazette and New South Wales Advertiser. Coverage of most newspaper titles runs through to about 1954. There aren't many newspapers available after 1954 due to copyright. Some later issues of newspapers such as The Canberra Times have been made available on Trove with the permission of the publisher and The Canberra Times goes all the way up to 1995 on Trove.

As well as newspapers Trove also provides free access to digitised Commonwealth and New South Wales Government Gazettes. Gazettes are an excellent resource for family historians. Here are just some of the things you might find using gazettes. You might find a lot of information about convicts, I found some excellent information about some convict ancestors such as when they were issued tickets of leave, when they absconded, when they were granted various pardons or certificates of freedom.

You might find government employment notices such as teachers, police positions or public servants. You might find information about businesses founded, bankrupted, bought and sold, extended and closed. Probate notices, you might come across those in the government gazettes. You might come across professional registers, architects, medical practitioners, nurses, solicitors etc. You might even find information about criminals and bushrangers such as reward notices and crimes and perhaps one of my favourite but least exciting bits about the government gazettes is the legislation, proclamations of acts and regulations. What laws were our ancestors living under that shaped their entire lives?

But today we'll be focusing on newspapers, not gazettes.

So to get to Trove you can access it via the National Library's homepage, it's right here under partner collections or you could just Google Trove in whatever browser you're using and it should come up, hopefully as a first result.

So we'll just give Trove a click, you get some cultural advice information, you click here to find out more. I won't go into that too much today. Here we are on the Trove homepage. I just wanted to briefly cover some of the elements that we can see here. Trove is split into a series of landing pages, explore, categories, community, research and first Australians. We're not going to look at all of these today but we will be spending some time in explore.

In the top right-hand corner of the screen you can sign up to Trove or log in if you already have an account. We'll talk more about this a bit later on. It's not necessary to create an account to just search Trove but you do need it to create a list and it's good to have if you are into text-correcting, tagging and putting notes on articles because it gives you a greater level of control over edits that you can make. I quite like checking the Trove news as there's occasionally information about new content that's been added to Trove or new information about upcoming or past Trove webinars.

My other favourite page is the help page which has pages on how to search Trove. A lot of what we'll be covering today will be found here. You can also access various help pages through the categories landing page just over here. So for instance we've got newspapers and gazettes category. We can click on that and we can see there's information about those categories as well as information about searching them.

Today we'll be focusing our attention on the digitised newspapers available on Trove so let's go take a look at them. Broadly there are two ways of locating a newspaper article using Trove, those are searching and browsing and which one you use will depend on how much information you already have. Browsing is particularly useful if you already know when an article was published and in which newspaper or if you're seeking contextual information to bolster your family history research.

Perhaps you're looking for information about things that were happening around the time of your ancestor's birth, marriage or death or other life event. What major things were happening and what made the news on a local and global scale that could possibly have shaped our ancestors' lives? Context in family history is sometimes everything.

I'll show you how to browse the newspapers on Trove using an example from one of my favourite resources, the Ryerson index. So we'll just Google Ryerson. The first thing that comes up should be the Ryerson index so it's ryersonindex.org. So it's a free index to death notices, to funeral notices, to obituaries published in Australian newspapers and it goes all the way back to when newspapers began in Australia in 1893 through to current issues. New content is always being added and I found a lot of notices for a lot of relatives from searching the Ryerson, it's a fantastic resource. My hat goes off to all the volunteers out there that add content to it. It's free to search.

So we'll click search and it's just a matter of popping in a surname so we'll go Flynn and we'll go Michael as a given name and I might know when he died or I might have a date range. I do know the year that Michael died, 1867 and we can see three results. So the index gives some information such as when he died, the age, date of death if that's mentioned in the notice, other details, in which newspaper the notice was published and the date of publication.

So let's go back to Trove now and look for the notice that was published about Michael Flynn's death in The Empire on the 9th of November 1867. So we're just going to close the Ryerson now and we're going to go back to Trove. To browse newspapers on Trove all you have to do is click explore and then click browse newspapers and gazettes open in browser. Here we are on the browse page. So you can browse articles by title, place, date, category and you can have a look at all the newspaper and gazette titles that are on Trove.

I'll give that a quick click, just some statistics about the level of coverage on Trove. Sometimes it could take a little while to load depending on how busy Trove is. If you do it at peak hour which I'm currently at about lunchtime here it might take a little while and you can see all of the titles that are on Trove and it gives you an indication of what dates are covered as well which is really useful.

We'll go back for now and we're looking to browse The Empire, 1867, November the 9th for the notice of Michael Flynn so we'll go title and then we just filter down so we click E for Empire, we'll see we've got The Empire but it was just Empire for Sydney so we'll give that a click. See date range covered 1850 to 1875 and we'll go 1867 then we can select the month from this dropdown menu here so it was November and it was the 9th which is a Saturday. Then we can click the page.

It'll give an indication of the sorts of articles that are on that page so you don't have to exit out to page level and look through absolutely everything, if you wanted to do that you could click the little eye and then you'll be viewing the page. So you could see stock and share reports on page 2, Parliament information on page 3, shipping notifications on page 4. We wanted family notices which are on page 1, how lucky we are. Here we are, we're now viewing the specific article they were after and we can magnify or if you've got a scroll on your mouse you can zoom right in. Here we can now view the death notice of Michael Flynn and it reads, on the 6th instant at his late residence, number 3 Market Lane, Michael Flynn, late of the 50th Regiment, aged 57 years.

So we've got quite a lot of information about this person in a two-line obituary or death notice that we can then use to go and hopefully research this person a little bit better. We know that he was in the British Army now so we can trace information about his regiment and maybe start asking questions, are there any records relating to that? Any muster books and pay lists. We also have his address so a huge amount of information in just two lines. While we're viewing the notice I'm just going to explain some of the elements that we can see on this page here. So up here you've got all of the options to browse further so we can go to the previous or next issue or we can go back to browse issues, we can page-turn so previous, next or browse pages. We can go to the next or previous article or we can browse articles. The magnifier's over here, in and out. The rotate buttons so pretty self-explanatory. I'm not sure why you use them, maybe you have a picture that you've seen in a newspaper and you want to look at it from a different angle perhaps. The reset zoom so that takes us right back out to sort of page level. You've got the maximise viewer size over here in the right corner so now we're just viewing the individual page. It's stretched across the browser window. Just close that. We've got the info button over here, info tab, we can just click that. We've got our article identifier so if you want to send somebody a link to this article or these notices you would copy this and send it to them or perhaps you want to save it or bookmark it. This is a nice clean permanent link to the article that should never break unlike this up here which is full of the browse string that we just went through in the URL, less reliable. We've also got the page identifier so maybe if you want to use the entire page you can click on this here. That'll take us back to page level. I'll be going over tags, lists and notes a bit later in the talk so we won't really go into that too much now.

Article text so this is text generated from a process called optical character recognition which is where a machine reads the text in the article just here and translates it into a type script over here. You've got categories so again we're in the family notice categories. You can download the article as an image, as a PDF or you could download the text over here. You can download the page or the entire issue of the newspaper. The shopping trolley here will take you to the Library's Copies Direct service. Perhaps you've found an article that is of terrible quality on Trove. The scans of the article tend to only be as good as the quality of the microfilm or newspaper that the content's digitised from but say you want a better copy. A lot of people particularly request better copies of photos that they find in newspapers. You can order better quality copies, high resolution digital downloads or print copies by the Library's Copy Direct service by filling out the online order form.

You can print the article as image or you could print the text from the article over here. Toggle layout so that's if you're viewing Trove articles via a mobile device or maybe an iPad so it switches the layout so the text appears just under here. So that's really in a nutshell browsing Trove newspapers.

The other way to locate articles on Trove is by keyword searching. So we'll go back to the Trove homepage. Here we are. There's a few ways to limit your search of Trove to newspapers. On the homepage we're greeted with a single search bar just here. We can type in a keyword and I'm going to type in Henry Goode and hit enter or hit the little magnifying glass, it's up to you.

We can see we've got over four million newspaper results and we've got the top three results displayed but just by using that single search bar we've searched across all collections that are available via Trove so we've got results for magazines and newsletters, images, maps and artefacts, research and reports, books and libraries. Remember these results are from libraries all over Australia, over 1,000 libraries, archives and museums contribute content to Trove's federated search catalogue. Easy enough to limit our search to newspapers and gazettes or just newspapers. We just click here, see all newspaper and gazette results then we've just got results for newspapers and gazettes and we can limit further to just newspapers by just clicking on this little box just over here.

Now we've only got results for newspapers but we've still got over four million results which isn't a very useful search. There's a few other ways to limit your search to just newspapers. Back on the Trove homepage we can type Henry Goode again, we can click the little arrow next to all categories and limit our search right off the bat to newspapers and gazettes and there we are. Again you'll need to click newspapers, just limit your search to newspapers. You can also click explore, browse newspapers and gazettes, open browser and search newspapers and gazettes up here so we've got a variety of ways to limit our search to newspapers and gazettes if you want to search both.

So we've searched for Henry Goode. Again we've got over four million results, it's not a terribly useful search. We've also got a high number of irrelevant results, we've got results for Mr Charles Henry Goode, we've got results for Sir Charles Henry Goode, Henry Charles William Goode, we've got Dulcie Goode of Hopetown, we've got Mr Henry Hill, Director of Goode, Durrant & Co or is it Burrant? Who knows? We've got a huge number of irrelevant results and that's because of the way that I formatted my search. If I search for Henry Goode just like this I'm going to get results for articles where those two words appear somewhere in the article no matter how unrelated they are to each other as we saw with Henry Healy of Goode, Durrant & Co. So instead of just popping a name in what I'm going to do is enclose the name in quotation marks and hit enter or the search magnifying glass. You can see we've gone from over four million results to just over 7,000 results so that's a lot better than what we had. By using quotation marks I'm performing what's called a phrase search. Some of you might also know it as a near search. A phrase search structured like this for Henry Goode will find the words Henry and Goode when those two words appear next to each other in an article so it's useful for looking for names. This search still allows for one word in between Henry and Goode and it will still allow for some variation in the spelling of those words to account for the imperfections of optical character recognition. So if Henry Goode appeared in the newspapers with a middle name this search will still pick up those articles. This allowance for an additional word in between a phrase is what's known very appealingly as a phrase slop. In this case the phrase slop has a value of one because it allows for just one word in between Henry and Goode but what if I want to increase the number of words between Henry and Goode? What if Henry Goode had two middle names? I can still do my phrase search but increase the number of words in between Henry and Goode by adding a little symbol called a tilde after my phrase search. This is a tilde. It's a little squiggly line. It should be just below the escape bar on your keyboard. Just hold the shift key and press it. Then I add the number 2. This increases the number of words that can be between Henry and Goode to two words or another way of putting it, we now have a phrase slop value of 2. We can see the number of results has appeared because I've broadened my search terms a little. So now my search will pick up articles where Henry Goode appears in the paper with two middle names. If he happened to be called something as fantastic as Henry Hubert Egbert Goode, for example, this search should still find him. Even more importantly, and this is why I really love the tilde 2, adding the squiggly tilde line and the number 2 will also find articles where Henry Goode is written in reverse word order. So if his name was written in a newspaper as Goode comma Henry which is common in obituaries this way of searching should still find those articles.

I find this way of searching with name in quotations, tilde symbol and the number 2 the best way to begin searching for somebody on Trove and when I'm doing my family history this is normally the way I start structuring my very first search for a person. It's much more useful than performing a standard phrase search using the advanced search function and I'll show you why now. So over here we've got the advanced search which is a feature I actually never use. Some of you might be big fans of it, I find it's easier to start with a broad search and then refine using quotation marks and things like tilde symbols. So here's the phrase search field of the advanced search on Trove and if we pop in his name just there and hit search it's searching for the phrase Henry Goode. So it's essentially the same kind of search as if we put his name in quotation marks without the tilde 2 so we're not going to get things like reverse word order or up to two middle names but we'll still get results for things like Henry Harry Goode where he has one middle name. This applied as a search limit over here so we can't even edit it so it's much easier just to use the simple search and pop the name in quotation marks, just so. You can increase the number of words in between a phrase by increasing the number or the phrase slop value after the tilde symbol. For some obituaries you'd need to put a 6 or an 8 after the tilde symbol in order to find them through a Trove search because of the way they're structured with surname at the beginning of the obituary and given name somewhere in the middle or at the end of it. So if you've got something like Goode, my dearly beloved departed husband, Henry, you might need quite a large phrase slop. This will of course give you a huge number of irrelevant results which is why it's good to have indexes like the Ryerson for death notices, obituaries and funeral notices. You can also decrease the number of words in between Henry and Goode so a basic sort of phrase search just like this will allow for one word in between Henry and Goode. If we don't want any words between Henry and Goode we can just put tilde zero which is perhaps useful if you know an ancestor who definitely did not have a middle name. But even though we've gotten rid of all of the results in between Henry and Goode this search will still allow for some fuzziness or variation of spelling and I'll show you some examples of this now.

So we've got Henry's good, Henry Good, no E on the end, Henry Good-man, Henry Goodman. We've got Henry goods so we're still getting some variation. This really is to account for the imperfections of optical character recognition. I'll be talking about how to fix this in just a little bit. So let's go back to our search for Henry Goode tilde 2 which is my standard way of searching and we'll look at ways to refine your search further. So we've got almost 20,000 results. Can limit our search to newspapers over here. Trove makes it very easy to refine your results to a particular time or place by giving us these filters on the right-hand side of the screen so you can sort it by state, by territory, newspaper title – incredibly useful, category so advertising – perhaps you're just looking for family notices, date range – a feature I use constantly, you can even limit your search to articles which contain photos or illustrations or cartoons or maps and I have found some photos of people I've researched and ancestors from looking through Trove newspapers and limiting my search here just using this 'photo'.

One thing I tend not to use is the word count feature, but you might want to use it. So if I know Henry died in Rockhampton, Queensland during the 1920s I can refine my search to the state he lived in so we could go Queensland and we've gone from almost 20,000 results to just over 2,000. I can limit my search to a local newspaper title which is an incredibly useful feature and I might limit it to The Capricornian. There's a few newspapers for Rockhampton on here and I can limit my search or refine my results to the decade that I know my Henry passed away in so I can go 1920 to 1929 and we can see there's two articles published about Henry Goode for that period. We've done that and now we've only got two results so we've gone from almost 20,000 results to just two just by refining our results over here and then we can click on the article and view it. We can see my search terms are highlighted in yellow over here. We can see the optical character recognition text over here. Remember when I've entered search terms I'm not searching this over here, I'm not searching that because it's just a picture of a newspaper, what I'm searching is the machine-read text over here, optical character recognition.

A lot of people wonder how do I get rid of that yellow highlight and just have a clean image of the article. It's very easy, all you need to do is click on details just here and click the link to article identifier which is a permanent link to the article. So our search terms aren't factored into the equation whereas before they're part of the string or the history of how we've found this article which you can see in the URL just up here. So when you search Trove you're searching the optical character-recognised text over here and we can see this is all looking pretty good, it's reasonably accurate, I can't really see any mistakes. That's because it's likely somebody has gone in and corrected it all. This isn't always the case and I'll show you some examples of some badly read machine text in the second half of this webinar. So that's how we've gone about searching for an article of Henry Goode and refining our results. It's a pretty good example, it's a reasonably clear-cut case. Depending on your family and their circumstances and how often they were putting notices in the paper you might have more or less luck finding articles on Trove. That's part of the joy of searching through newspapers, you never quite know what you're going to come across. So we'll go back now and we'll clear all our limits but I'll just click newspapers so we're not searching through gazettes.

So we've done a very basic search for Henry Goode and we've refined our results using the features over here so using the limits to limit our search to a very specific article. There's another way that you can limit your search or refine your results and it's by using what librarians call Boolean terms or expressions. You can modify your search of Trove or an individual or for anything, really, with just three little words which are AND, OR and NOT. So you can see we've searched for Henry Goode and there's a Sir Charles Henry Goode who's popping up quite a lot in our searches. Because he's somebody quite famous he's going to appear everywhere and really take up a lot of space in our search results that we might not want. It's very easy to eliminate him from our search equation. The way we do that is by using Boolean term NOT. So we can get rid of Charles by searching for articles that contain the phrase Henry Goode but not Charles. So we've got rid of all of the articles that contain the phrase Henry Goode and also contain the phrase Charles. There's a real problem with this search technique. It will get rid of results that might be relevant because it will remove all articles that mention Henry Goode that contain the word, Charles. What if Henry Goode had a son named Charles who is mentioned in an article about him?

Or what if a Charles is mentioned in a death notice on the next line up or a few lines down in the article about family notices? We've eliminated it from our results so you could potentially get rid of results that you'd want to see. But it can be useful if you're getting a number of results that aren't relevant. If your ancestor had the same name as somebody famous like an actor or a Lord or Lady or Sir – I've got a convict Henry Sutton who shares a name with an inventor who tends to hijack my search results – you can try searching for their name and then NOT actor or NOT Lady or NOT inventor to get rid of those results that you don't want if they're appearing en masse. So NOT is useful to eliminate results.

Another Boolean term I use all the time is OR. Henry Goode wasn't always mentioned by his full name. Conventions of historic newspapers tend to be first initial only, he was often only mentioned as H Goode. So I can find all newspaper articles that mention either Henry Goode or H Goode at the same time by using OR. All I'm going to do is put in OR in caps and put in H Goode just as another phrase search, the same I did as previous with Henry. I'm going to hit search. The number of results will of course jump. That's because I'm now searching for articles that contain either the phrase Henry Goode or the phrase H Goode. My favourite Boolean expression or term, though, is the word AND. AND does the opposite of NOT, it tells Trove to combine our search phrase with another word so OR was an either or search, and combines the phrase Henry Goode with another word and finds all articles that contain this phrase.

Perhaps we'll put in another word such as the name of the town that he lived in, Rockhampton. So now we've hit search, we've got just under 800 results and all of the results should contain the phrase Henry Goode and the word Rockhampton so it's a really useful way of limiting your search to search for an individual that was living in a particular place. You can really build on your search using these Boolean phrases and it's quite useful if you are searching for a specific bit of information. I know that my Henry was a photographer when he lived in Rockhampton so perhaps I want to find articles that mention this and his activities as a photographer while he was in that town. So I can go Henry Goode AND Rockhampton AND photographer and now we should get all articles that mention the phrase Henry Goode as well as the words Rockhampton and photographer.

You can see we've only got just under 170 results now so you can see it's a constant process of refining our search by using Boolean searching. So we've got quite good relevancy. The truth is you don't even really need to include the word AND. A lot of people use plus instead so plus, no space and we can see it's done the same thing, same number of results. You don't even really need to do that for AND, you can just type it in and it should automatically factor that you're looking for articles which contain the phrase Henry Goode and the words Rockhampton photographer. But I find it useful because I like to see precisely how my search is structured. So if you know the name or occupation or the names of children or the parents or spouse of an ancestor or any other identifying features such as an address try phrase searching of a person and use a Boolean search AND to combine your initial results with another word or phrase.

There are however very specific rules about combining an OR search with Boolean expressions AND and NOT. You need to group your OR phrases together using brackets and this is where it starts to get very complicated. So remember our search for Henry Goode was Henry Goode OR H Goode? If we structure our search like this, Henry Goode OR H Goode AND Rockhampton we're going to get results for articles that mention the phrase Henry Goode or articles that mention the phrase H Goode AND Rockhampton, we're not going to find articles that mention necessarily Henry Goode and Rockhampton. So we need to group Henry Goode or H Goode together using brackets just like so, very easy and there we have it. Now we should find articles that mention the phrase Henry Goode and Rockhampton OR H Goode AND Rockhampton if that makes sense. It's a bit tricky, things can start looking like a mathematical equation. There's instructions on the help pages if you get stuck but it's just important to be mindful of that when you're playing around with the Boolean OR search.

I do have one last advanced tip for searching on Trove. Remember before we discussed decreasing the phrase slop to exclude or include things such as middle names and reverse word order but how we're still getting variation in the spelling of those two words even when we search for something like Henry Goode zero to eliminate middle names, we'll still get variation in spelling of the word Henry and Goode. If you wanted to do what's called an exact search so you only want to find results for articles with those words exactly as they're spelt in the newspaper it is a little bit complicated so bear with me as we'll look at how it's done. I'm going to step away from Henry for a little while and use another example and the example that I'm going to use is Frank Major. If I just search Trove for Frank Major like I usually would even using the technique of phrase or near searching, if we scroll down the page you can see everything, all kind of results that aren't relevant. Major is a rank so we're getting results for Major Frank Parker and major is also an adjective so we're getting results talking about the time in 1954 that Frank took a major share. Even if I reduce the phrase slop to zero it's still not quite an exact search and of course it's by relevancies so it looks good but if we go to the last page remember we're still getting variation in the spelling of those two words so we've got Frank Majority and we've got Frank's major still. Remember Trove will always allow for some fuzziness or variation in how two words within a phase is spelt to compensate for the imperfections of character recognition. To do an exact search all I need to do is type the word full text colon before Frank Major, keeping the phrase slop as zero and hit enter. If I do this by using that full text search I will only get results for Frank Major, no middle names, no reverse word order and no variation or fuzziness in the spelling of Frank and Major. Often you don't want to do an exact search because you'll miss out on things. Remember allowing for some inaccuracy is useful.

The one thing to keep in mind is that it's better to start broad and then refine and try using Boolean terms to build your search. That said, if you have a family member who has the same name as a ship or a rank or perhaps you've got somebody with a surname of Field and you're getting articles about sporting ovals all over the country an exact search can be useful.

So that's the basics of searching Trove. All the tips about Boolean searching and more can be found on the Trove help pages just up here and happy Troveing.

Good afternoon, I'm Shannon, I work here in Family History at the Library and welcome back to those who listened to our previous session. Today we've got part 2 of Newspapers for Family History Trove so let's get right into it. I'm just going to turn off this camera, though, so I'm not distracted by my face. In our previous session we looked at browsing newspapers and search tips and some of the features of online newspapers that are on Trove. In today's session we're going to be looking at adding tags and notes, directing texts and managing your research with lists. So remember to get to Trove it's just a matter of visiting the Library's homepage and right here under Partner Collections we've got Trove or you can just Google Trove, hopefully it should be the very first result. So we'll just give that a click and here we are on the Trove homepage. Now over here we've got two options, we've got signup or login. Now you can create an account using Trove, it's all free. Registering is different to membership to the National Library or your local library and registering or creating an account really allows you to make the most out of using Trove. So you can pick a username and ask for other details such as email, password, you got to confirm your password and confirm you're not a robot.

Can't change username so try and keep it all above board, nothing too offensive because other people might be able to see it. So once you've created an account then you can log in. So I'm just going to log in using my username and password. Hopefully I remember what my password is, sometimes my mind just goes completely blank. There we are so we've logged into Trove now and we can see over here our signup and login buttons are gone and it's been replaced with my username and the dropdown menu. The first thing you can see is the profile just here. So here's some information that I've added about myself in my biography and I've put I'm just a wee humble family historian and I've included family names I'm researching and locational details about those surnames so this is really useful information for other people that might stumble across my profile. So I've put various surnames, I've been researching for a number of years now so Sutton from Parramatta, New South Wales and originally from Middlesex in the UK and all the way down to McDermotts in Adelaide in no particular order, it is what it is. You could put in your other research interest or any information you want to share with others who might view your profile. When in your profile you can look at things like text corrections that you've made so we can see I've corrected 91 lines of text, we can look at lists I've created and I'll be going into more detail about these later as well as tags and notes. We've got a settings page. In the upgraded Trove, privacy requirements. All existing accounts and newly created accounts are set to private meaning nobody can see tags you've made or lists you've created or notes or your biography. You can make all of your information public by clicking on settings just up here and toggling so from private to public and vice versa. All of my information is set to public but if you toggle it to private and back to public again, it's really up to you. It's a good way to keep things private if you'd like to, you might be doing some top secret research. You might be writing a family history book and don't want to be gazumped by a devious cousin but in here you can see all of my settings are set to public because I want people to be able to collaborate with me, I want people to see lists I'm working on, tags I've created.

I want people to see notes I'vemade and I want people to be able to find me by searching Trove because it's really a way of value-adding and finding other descendants or people with similar research interests as I have. Now that we've talked a little bit about the profile let's kick on to how we use Trove to manage our research and the first way that I'll go into managing our research is by using tags just here. So we can click on the tag cloud, you can see tags that I've made using Trove and I'll go into a little bit about what they are now.

Tag is a way of describing the content of an article, it makes finding content easier and flags information for yourself and for other users. As an example lots of female ancestors might be mentioned in the newspaper using their husband's first name or initials only Tagging an article is a way of making female ancestors findable using their names instead of their husband's names. So what we're going to do is we're going to go back to Trove, back to the homepage and we're going to search for a female ancestor. I'm going to search for Mrs W A Flynn. Remember the way of searching that I showed you in the previous session? In quotation marks tilda 2. We're going to limit our search to newspapers and gazette results, we're going to limit our search to newspapers under refine results. We can see the first article is Mrs W A Flynn of Osborne Road in Manly and she's got a snake in her garden and here we are. So she had a three foot brown snake which she had nearly stepped on. Could have been bad for her and her potential descendants. So you can see she's only mentioned here using her husband's initials and surname so she's not discoverable at all. Her name was Gladys Florence Stilwell, that's her maiden name before she was married but because this article only mentions her as Mrs W A Flynn she won't appear if you're searching for Gladys Florence Stilwell. I can make her discoverable or findable on Trove under her maiden name and forename, Gladys Florence Stilwell or after she was married she was known as Gladys Florence Stilwell-Flynn, she went double barrel. She preferred to be known by this name, she was fiercely proud of her maiden name and kept it her whole long life. The way that I do this is by tagging the article so over here we can see we've got the information.

Remember I went through all of this in the previous session and down here we've got the tags feature. So now that I'm logged in I'm going to click on the tag icon and I'm going to add a tag. I'm going to pop in her name, Gladys Florence Stilwell. Such a lovely surname, Stilwell, I quite like it. We're just going to click save. There we are, the tag's there. I could put another tag in. You could even do something like G F Stilwell. So now when I search for either of those terms so I could search for Gladys Florence Stilwell or Gladys Florence Stilwell-Flynn or G F Stilwell, this article should appear where it wouldn't have appeared from a search of those keywords before. So we've made the article, we've made Gladys discoverable by her own name, not just under her husband's name. So we're just going to type in her name up here or any of those search terms that I've got below and there the articles come up and you can see all of the tags that I've made for the article just under there as well. Keep your tags brief so I usually tag using maybe an identifier such as a name. You don't want anything too long in the tags because it's just meant to be short and sharp. If you wanted to put in a longer explanation of who Gladys was or any additional detail you'd do that by adding a note to the article. Just down here we've got list and then we've got notes. We can add a note and we might want to just explain for other people who view the article and see those tags who Gladys was. So you could go something like Mrs W A Flynn is Gladys Florence Stilwell, wife of William Augustus Flynn so I've put in additional detail just there as a note, not a tag. It's a bit long for a tag. You can elect to keep your note private. All my notes are usually public. Anything you put in the notes and anything you tag will be keyword-searchable in Trove. I'll just show you. Sometimes Trove might take a little while to load but give it another go in a minute or so. Sometimes a tag, list, note could take a while to appear and here we are so we can see the article just there. So tags and notes are really a way of making things more discoverable so a good example is the maiden names of married women. But you could put in literally anything and then it becomes searchable via Trove.

Here's a sneaky note I added to an article long, long ago to prove my point. So I put in a tag, woozlewazzle. Needless to say the word woozlewazzle doesn't appear anywhere in this article but because I've popped it in there it becomes keyword-searchable. I can also delete tags that I've put in which is one of the real benefits of registering for Trove. You don't need to register to add tags to articles and you don't need to sign up or log in but it gives you a level of control over content that you add in there. So we can just delete that tag because I'm the creator, I put that tag in, I can also get rid of it when I'm signed in. Again we can see all tags that were created in a tag cloud on our profile so we just click up here on the dropdown, click tags and we can see our tag cloud here and all of the tags that I previously created. If I click on any of these tags it should bring up articles used with that tag or where I've used that tag. So I might just show you an example, I might click on Henry Darlow Sutton. You can see I've used this tag 12 times and I've just clicked on it and then it brings up all of those articles that I've used that tag with. Again I can delete most of these tags that I've created. If you tag it, obviously if you delete your tag it won't be added to your tag cloud. Ok So that's tagging. Another excellent way to save and organise your research is via lists. Okay so just up here under my profile I'm going to click on lists so we're going to see an example of some lists I've created. Lists are a great way of saving articles you've found about a particular person or subject in one easy to find and keep track of place. It's a great way to keep track of your family history finds on Trove. We can see down here examples of lists I've created. I've got quite a few lists. Some of them don't have many in them but some of them have quite a few articles. I'll click on a list to show you an example of a list I've made.

We can see here my list for Henry Darlow Sutton and you see a description of this list and this description is really useful for me when I launch back into Trove and want to start researching Henry again. Because I've got quite a few people on my family tree I find having this information such as who he is, how he's connected to me so he's my great times three grandfather, I've got some information about how I'm descended from him. All of these people are deceased so I don't mind listing them here but I probably wouldn't put names of people that are still alive. I've got his details about his birth and his parentage and his descent, what he worked as so again useful keywords that I could pop in maybe as a Boolean and search so I could go Henry Sutton and Baker, and remember we covered that in a previous session. Details about who he married and where they lived and then finally when he died so I can limit my search to when he was at least alive. Down here we've got a permanent link to this list so I can send any other family and I've sent that persistently to quite a few family members who are interested in my family history research. Down here we can see all of the articles that I've saved about Henry. We can see the tags that I've popped in and you can also see notes to item that you've added to list.

I'll go into this a bit more as well. So these little snippets or these notes that I've added to articles are really useful because it means I don't have to go back and read the article to find particular parts of information that I'm after so location of death, residence, the fact that he was a member of a Friendly Society and other information about notices. This one that he was fined for obscene language but I'm not quite sure whether that's my Henry, it sounds a bit like him. Who knows? Funeral notice so you can see really useful information, list numerous names of children, particularly the married names of daughters. So I find the list a fantastic way of keeping track of my research. Now that I've shown you a list and all that you can achieve with it I'm going to show you how to create a list and I'm going to use the example of Gladys who we used before, who we tagged an article about so we might go Gladys Florence Stilwell, how to spell her name and we search for her. We found the article about a snake in a garden, I'll click on that and now I'm going to add this article to a list by creating a list. So over here just underneath the tag and above the notes is the List feature so we just give that a click. What we do is go add so I can add it to a previous list I've created and I can add it to multiple lists just by ticking in the little boxes here and clicking save. Perhaps you've got an article that mentions several ancestors so you don't want to just restrict it to adding it to one list. We can see some of the lists have these little people symbols next to them so groups people so this little silhouette of a person. These are collaborative lists but there's no list currently for Gladys or for her husband for that matter so I'm just going to create a new list by clicking on this plus symbol here. I'm going to add a title and I might put something like G times 3 grandmother as a description for the list. Don't worry too much about that in here, you can always edit that later so that's really just a placeholder for me. If you like to make a list private or collaborative so private, nobody but you can see it and collaborative list we'll go into it in a bit more detail later. The article's a bit self-explanatory but I could add a reason for adding this item which then appears in the notes field in the list. So I could put a bit more detail. Three foot brown snake in garden, Gladys almost stepped on it. Then we can click save. Then we can see that the article appears in this list so there we are.

If we go back into our lists just by clicking our profile up here I think we've now got Gladys Florence Stilwell in our lists section, we can just click on that and again sometimes it could take a little while for the content to load so I usually give it a couple of minutes but I've just refreshed the page and here it is. We can see the article saved in here with my note, we can see all the tags I've made and I can always edit the description by going into manage this list here, edit list details and changing it up a little.

Heaps of detail, you saw my other list about Henry Darlow Sutton. You can also delete this list and you can change a list from public to private to collaborative which I'll go into in just a moment. Once you've created a list it's very easy to keep adding content to it so I'll go back and we'll go another search for G F Stilwell so Gladys Florence Stilwell and if we find any other articles about her – there's quite a lot of results so I might refine it just a bit further. Nice unique name, though, Gladys Stilwell. We can see there's a lot of articles about balls and fancy dresses and music so if we find another article about Gladys all we need to do is click on it, click lists, click add and it should float to the top 'cause it's the most recent one we've created and edited. All we do is click the little tick-box and click save just there. If we go back into the list by clicking her profile and going lists we can now see that there's two items in there so it's very easy to just continue adding articles that you find about a particular person to a list that you've created but you do need to be registered to use the list feature which is why it's important to create a Trove account. Lists are popular with family history searches or for people with other research interests such as cooking, recipes, craft, patterns. You can make a list about anything. I've made a list about a UFO my grandfather claimed to have seen in Nowra in the 1950s and because all of my lists are set to public and my profile's all set to public any list I create so the title of the list or anything I put in the description of the list becomes discoverable and text-searchable on Trove. So not only is the top level a heading or title of the list searchable but also this description here, any of these names that I've put in are then searchable by Trove. So if somebody searches – I'll show you, just by copying and pasting it in there so just want to search on that and here we are in the lists. So that's come up in bold because it's all searchable, everything is searchable. You can look for specific lists by going to the list category just over here, perhaps you want to see if somebody has worked on a list about your ancestor and you can search Trove. I recommend just searching for a name just as we've done in the general newspapers category and seeing what comes up. So a good way to see if other people are researching the same person as you. Now we're just going to take a look at collaborative lists. We're going to click on our profile and I'm going to go into lists again. So this is a relatively new feature of Trove at the time of webinar recording. The new feature of Trove is collaborative lists. You can work together with other Trove users on a single list, adding content to it, deleting content and it's a feature that I really quite love. Before to work on a list you might have all had to share a username and a login and a password and now you don't need to do that. So we can see here I've got my personal list that only I work on and I've got my collaborative list just here. So here's some of my collaborative lists just here. Again it's easy enough to switch from public to private to collaborative list or to make a list collaborative. So we'll go to Gladys, I'll go manage this list and then I'll go edit list details and I'll make this list a collaborative list. You can add a Facebook so you can add your personal Facebook to share or if it's family history group you could link to that as well and then we just click save. If I go back to lists okay we can see I've made the Gladys list collaborative so we can just click on that and it should appear here under my list of collaborative lists. To create collaborative lists your privacy setting in your profile needs to be set to public and they appear separately to normal lists in your profile. Anyone who has signed up to Trove can request to collaborate on your list or if you want to invite people to collaborate on your list you just need to send them the list URL. So if we click here Gladys is collaborative now and all you need to do is send them this. They need to be registered and signed up and logged in and they can request to collaborate on your list. So nobody's requested to collaborate on Gladys' list because I've just made it collaborative but if I go back to my other collaborative lists we can see here this little orange notification next to Ann Sutton. So we can click on Ann and we can click manage this list and I can see some shady-looking character by the name of shanman has requested to collaborate on my amazing list. I can now approve, decline or block their request. I might want to find out a bit more information about who they are before I decide what to do which is why writing a little biography and making it public can be quite useful.

So if I click on their profile, click on their username, we can look at their biography. We can see he's incredibly interested in Sutton family history research so I can go back and with that information I can approve. Once you've approved you can control a person's level of access and control over the list so I can change shanman to be administrator or change to collaborator. Once I've changed him to administrator, I can transfer ownership of the list to shanman so I can click transfer ownership and give total control of the list to shanman which sounds a bit odd but I think it's a pretty useful feature for succession planning. So is there somebody who you want to inherit your research? Perhaps you've been researching somebody's family history on their behalf and you want to gift them the list so this is a way that you can do that but I don't want to gift my list to shanman. Once you've given them ownership of the list they then have to elect or they have to agree or grant you ownership back if you ever do want it back so think long and hard before giving somebody else your list because there's really no way other than them agreeing to give it back, like any gift, really. I might also like to see what lists shanman has on the go so what list has he created? So if I click on his username I can see his profile, text corrections he's done. He's very lazy, he's only done five lines. I can see tags he's created, he hasn't even made any tags, shocking. No notes but he has made one list so you could see the list, Ann Sutton, that's my list that he's collaborating on but he's also got a list here, shanman, called Martha Caroline Burton which is a name that I know from my family history research so I can click on that and I can request to collaborate on his list. So that's creating lists in a nutshell. So we've gone through creating a list, adding the list, editing list and making lists collaborative and approving, rejecting, blocking and requesting to join other people's collaborative lists.

The last thing I want to show you in Trove is text-correcting so we're going to perform a search of Trove and I'm going to search for the wife of Henry Darlow Sutton, Mrs H D Sutton. Whenever you search through Trove you might see a little note about when the text of an article was corrected so we could see here under the first article text corrected by you and for other Voluntroves. So because I'm logged in, I've signed up we can see articles where I previously corrected the text and that's how it appears. If there's no note like with this second result here it means the article has never been corrected so we just go click. Remember I went into in the previous session optical character recognition? It's a process where the computer reads the newspaper and translates the text in the newspaper in the machine-read text over here. Usually it does a pretty good job as we can see with this article here. There doesn't appear to be many mistakes in the article so we could see some mistakes with the surname so that should be Rafshauge but instead it's rufscg. That's an instance where the machine hasn't correctly read this surname up here, it hasn't done a good job probably because the print's a little bit faded, little bit blurry, the resolution's not great but usually it does a pretty good job. The accuracy is, believe it or not, somewhere over 80%. This one's quite good because I think the text is very clear but let's take a look at some really awful examples of optical character recognition and I'm going to show you some family notices from The Herald newspaper which was added to Trove just about a year ago, maybe a little bit longer. So we're going to just search Trove. It's actually possible to search Trove for articles which have never had corrections and the way we do that, I'll go back to the homepage and we'll search Trove and we'll go not in that Boolean phrase, colon and we'll got not has – sorry – colon, corrections. We can see all of our results, there's no little notices about text being corrected by me or by Voluntroves or anybody.

We'll limit it to newspaper. We've still got quite a lot of uncorrected articles, we can see we've got over 260 million so get correcting. Limit to newspaper and we're going to limit our search to The Herald, we'll go Victoria and then we'll limit to title so The Herald just here. So we'll limit to The Herald and we'll scroll down just a little bit and we'll click family notices just over here so now we're going to find family notices that never had corrections. You can see the third result just over here and we can see even just by looking at the thumbnail that the print of the newspaper is a bit faded so we can click just here, family notices. You can see the terrible quality of that newspaper so it's all blurry, it's quite faded and there's quite good reasons for this. Most of the newspapers on Trove are scanned from the microfilm, not from the hard copy. The Herald was one of the earliest Australian newspapers microfilmed so the filming wasn't as perfect as it is today. Because the scan of the newspaper isn't fantastic the computer has had a really hard time of trying to read this text over here and translate it into accurate text just over here. So none of these names here would turn up from a search of Trove because this is the text that we're searching. Nobody's search for Fekhuson and people might be searching the Essk, that could be a surname. So we can actually make this text over here match what the newspaper says over here and make those names discoverable and searchable which is a popular pastime of many Trove users. So we're already in the article text field but all we need to do to edit that is click fix or review this text and we're just going to put in what we can see on the screen. Don't get creative, it needs to match what we can see so that's Essk,by but it should be Essery. Then we can click save. We can keep going and text-correcting or we can save and exit but I'm going to stop it, it's just an example. We can see it's stayed corrected. So now if somebody searches for any of the names we've just corrected, focus on Essery, they will appear from a research of Trove. If we click on our profile up here we can see previous text corrections we've made and we can see the past correction I made which was on today's date, the date of recording in The Herald in that family notice just there. So all of your past corrections should be on your Trove profile for text corrections. So that's text-correcting in a nutshell.

It needs to match exactly what is in the newspaper. Again don't add even a full-stop where there was none, it needs to exactly match. Many people just go through and correct things like family names. I probably wouldn't bother correcting the entire article, I'd just correct the bits that people are likely to be searching for so it's a great community service that you're doing by increasing discoverability of individuals. Instructions on text-correcting can be found in the help pages just up here so just click help, click become a Voluntrove and right here, correcting newspapers. So we've got why text needs correcting, find articles to edit. So we've got why text needs editing, find articles to edit, editing guidelines. It's all in here, it's a very comprehensive overview and instruction on how to correct text on Trove. So that's a run-through of using Trove and keeping track of your research. I do have a few final tips before we go so we'll just go back to our presentation. So what should you be searching newspapers for? The answer is everything, really. The obvious things to search for in Trove are the names of your family members but there are certainly other things you can search for. Ships' names, descriptions of events, local events, global events, anything you can think of, really, information about a particular house or street address. We've got a webinar on how to research the history of your house and Trove certainly features in that. Sometimes with family history you really need to think about the broader context of an ancestor's life and what was happening around them in the press. So you could search for event descriptions, rail accidents, murders, place names, businesses, bankruptcies, advertisements.

My other bit of advice is remember name variants. Your ancestor's name could have been written up in a number of ways in the newspaper as we've seen across these previous two sessions. Initials of given names and then fully written out surname are common in older newspapers. Female ancestors might have been written up using their husband's names or initials and also try searching for nicknames. Robert could be Bob, Patrick could be Pat. Remember my favourite way of searching Trove is to start broad and then refine using the simple search and refer back to the first session for advice on how to do this where we went through search tips, refining your results and all of those ways to use Boolean terms and keywords to limit your search further. There are a number of ways you can connect with Trove, Trove has a Facebook account, it has a YouTube channel with some instructional videos put out by the Trove team, it has a Twitter account and there is a Trove blog. Trove regularly posts Trove tips on social media, so it is worth signing up for the Facebook page. The help pages are quite interesting, and they have a lot of hints about using Trove so there's quite a lot of information about everything we've covered today, specifically about newspapers but you might also find information about other Trove categories that could be useful for your research. If you do have a general question about using Trove for family history or even family history more broadly it's best to use our Ask a Librarian service, not the Trove contact so this is where those general enquiries about family history go, is Ask a Librarian which is just on our homepage just here. Why not take a look at our previous webinars? For this webinar and all of our past webinars go onto our YouTube channel.

Just go to our homepage, hover over Using the Library right under here under Learning Sessions, you'll be able to access all of our past webinars as well as information about upcoming sessions as well. Okay, that's me done. I hope you've found something useful in this talk. I really do thank you all for listening and I hope you have a lovely day and happy Troving.